Unavailable/RDO leave request policy

Objective

Provide information and guidance to all employees of their rights and obligations with regards to Leave entitlements. There are procedures to follow when accessing this entitlement.

Responsibilities

General Manager  

• Provide employees with information about their entitlements.
• Consult with employees to plan for the period of leave and arrangements when they return.

Employees (Casual and Permanent Staff)

• Provide a minimum of three-week notice.
• Apply leave through Deputy.
• Cooperate with the General Manager to plan for the period of leave and arrangements when returning.

Guidelines

Manager/Supervisor

• RDO application is from Monday – Thursday only. Applications outside of these days are subject to approval from the General Manager. 
• If there is no RDO available then annual leave would be taken. (Alternative arrangement can be made with General Manager)
• Please note that leave during a busy period may not be granted. Please see list below of times that may not be granted: • Easter Long Weekend
• Grand Final Week
• Christmas Period (usually 10th December – 3rd January)
• Various Public Holidays as recorded in the roster book.
• Melbourne Cup Day and Anzac Day
• Other Periods as deemed necessary by management due to staffing levels

Coaching staff

• To ensure smooth functioning of the organisation, it is preferred that employees avoid taking leave during the school term. Any leave request during term would be assessed on a needs basis and require manager approval.
• Additionally, employees are advised to take no more than two weeks of leave in a row, unless granted permission by their manager or supervisor
• In order to obtain approval for leave, employees on both part-time and full-time contracts must send an email requesting leave and await approval before submitting a request to Deputy

Staff

• Unavailable Leave Request is available for all Casual Employment as long as request is made minimum three weeks in advance. Leave requests must be communicated via email before it is put on Unavailable on Deputy.
• No more than 2 Pro Shop and coaching staff can take leave at any one time due to staffing levels.  
• Please note that leave during a busy period may not be granted. Please see list below of times that may not be granted:
• Easter Long Weekend
• Grand Final Week
• Christmas Period (usually 10th December – 3rd January)
• Various Public Holidays as recorded in the roster book.
• Melbourne Cup Day and Anzac Day
• Other Periods as deemed necessary by management due to staffing levels, including school terms. 

Breach of Policy

Strathfield Sports Club has an obligation to consistently apply and enforce this policy. Employees must understand and comply with this policy.

Any employee who takes leave without the approval of the Club is considered to have breached this policy. Any employee who breaches this policy shall be subject to counselling, training, and/or disciplinary action, which may include termination of employment.

Scope

Provide information and guidance to all employees of their rights and obligations with regards to Leave entitlements. There are procedures to follow when accessing this entitlement.

Procedures

1. Employees wishing to take Unavailable/RDO leave must complete the Leave Application Form via Deputy.
2. Provide a minimum of three week notice via email so that staffing can be arranged.
3. Await notification from General Manager for the approval of such leave. The General Manager will process all leave in a timely manner. Do not make pre-arrangements before approval.
4. Employees are obligated to check the internal mail to assess whether their application has been accepted or denied.

Employees who require more information about unavailable/leave should contact the General Manager.